Job: 0041-ADMINISTRATIVE ASSISTANT II

Job Number/Title: 0041-ADMINISTRATIVE ASSISTANT II
Closing Date: 11/03/2009
Salary: $13.47 - $18.27 / Hourly
Date Posted: 10/20/2009
FLSA Status: Non-Exempt
Department: Police

Job Summary
Under direction, is responsible for performing a wide variety of professional administrative duties in support of the activities and services of an assigned department; coordinates office services and provides information and assistance to the public regarding the assigned department or division. May exercise direct supervision over assigned staff.
Essential Job Functions
* Prepares correspondence for communication with other City departments as well as the public;
* Assists in providing a variety of responsible duties involved in coordinating the administrative operations of the assigned department or division;
* Assists in the formation of policies and procedures for the assigned department; ensures compliance with current City and department rules and regulations;
* Participates in the preparation of the department budget; assists with monitoring and reviewing expenditures; provides information to appropriate department staff;
* Monitors inventory of office supplies; reviews purchase requisitions and requests for payments;
* Assists in coordinating administrative personnel functions; assists in initiating personnel requisitions; monitors overtime and attendance records; assists in preparing and monitoring employee payroll;
* Researches, compiles and analyzes data for special projects and various reports; prepares reports outlining progress of projects; documents, problems and issues;
* May oversee operations of a warehouse including inventory control, purchasing materials and tools and ensuring inventory procedures are implemented;
* May supervise clerical and administrative staff in general office operations;
* May prepare public relations data, brochures and handouts;
* May organize and maintain filing systems; maintain records related to specific area of assignment;
* May respond to and resolve difficult and sensitive citizen inquiries and complaints;
* Performs related duties and fulfills responsibilities as required.

Job/Driving Requirements