Bering Straits Native Corporation

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Secretary

at Bering Straits Native Corporation

Posted: 10/3/2019
Job Reference #: 2914

Job Description

Visit our website at www.beringstraits.com to apply!

 

SUMMARY

Eagle Eye, LLC, a subsidiary of Bering Straits Native Corporation is currently seeking a qualified Secretary for Fort Sam Houston and Camp Bullis, Texas. Provides principal secretarial support in an office, usually to one individual, and, in some cases, also to the subordinate staff of that individual. Maintains a close and highly responsive relationship to the day-to-day activities of the supervisor and staff. Works fairly independently, receiving a minimum of detailed supervision and guidance. Performs varied clerical and secretarial duties requiring a knowledge of office routine and an understanding of the organization, programs, and procedures related to the work of the office.

ESSENTIAL DUTIES & RESPONSIBILITIES

The Essential Duties and Responsibilities are intended to present a descriptive list of the range of duties performed for this position, and are not intended to reflect all duties performed within the job. Other duties may be assigned.

Handles differing situations, problems, and deviations in the work of the office according to the supervisor's general instructions, priorities, duties, policies, and program goals. Supervisor may assist secretary with special assignments. Duties include or are comparable to the following:

  • Screens telephone calls, visitors, and incoming correspondence; personally responds to requests for information concerning office procedures; determines which requests should be handled by the supervisor, appropriate staff member or other offices. May prepare and sign routine, nontechnical correspondence in own or supervisor's name;
  • Schedules tentative appointments without prior clearance. Makes arrangements for conferences and meetings and assembles established background materials, as directed. May attend meetings and record and report on the proceedings;
  • Reviews outgoing materials and correspondence for internal consistency and conformance with supervisor's procedures; assures that proper clearances have been obtained, when needed;
  • Collects information from the files or staff for routine inquiries on office program(s) or periodic reports. Refers non-routine requests to supervisor or staff;
  • Explains to subordinate staff supervisor's requirements concerning office procedures. Coordinates personnel and administrative forms for the office and forwards for processing.
  • Data Entry

QUALIFICATIONS - EXPERIENCE, EDUCATION AND CERTIFICATION

 

Required (Minimum) Qualifications

  • High School Diploma
  • Minimum 5 Years Secretary Experience
  • Multi-Tasker
  • Dependable
  • Honest
  • Trustworthy

Knowledge, Skills, Abilities, and Other Characteristics

  • Typing/Data Entry Skills
  • Proficient in Microsoft Word
  • Proficient in Excel
  • Organized
  • Stays on task/efficient communicator

 

Preferred

  • 10+ Years of related experience
  • Payroll/Time Accounting Experience
  • Work Order Dispatch/Scheduling
  • Knowledgeable in Deltek
  • Familiar with bills payable/receivable

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Must maintain a constant state of mental alertness at all times. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Essential and marginal functions may require maintaining physical condition necessary for bending, stooping, sitting, walking, or standing for prolonged periods of time; most of time is spent sitting in a comfortable position with frequent opportunity to move about.

 

WORK ENVIRONMENT

Work Environment characteristics described here are representative of those that must be borne by an employee to successfully perform the essential functions of this job. 

Job is performed in an office setting with exposure to computer screens and requires extensive use of a computer, keyboard, mouse, and telephone system. The work described herein is primarily a modern office setting. Occasional travel may be required.

 

SUPERVISORY RESPONSIBILITIES

 

ADDITIONAL QUALIFYING FACTORS

As a condition of employment, may be required to pass a pre-employment drug screening, as well as have acceptable reference and background check results to obtain access to military base. Must have reliable transportation to/from work a necessity and must be able to obtain access to military installations.

 

Shareholder Preference.  BSNC gives hiring, promotion, training and retention preference to BSNC shareholders, shareholder descendants and shareholder spouses who meet the minimum qualifications for the job.

 

Bering Straits Native Corporation is an Equal Opportunity/ AA/ Male/ Female/ Disability/ Vets employer.

 

We participate in the E-Verify Employment Verification Program. We are a drug free workplace.